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See original article “Ten simple rules for delivering live distance training in bioinformatics across the globe using webinars”, published November 15, 2018.
Learning opportunities are now easily available online. Although students appreciate having the trainer (and classmates) available and close by, many parts of the globe tend to get neglected when it comes to live training. Due to the low cost, short duration, and flexible, potentially global access, webinars (web-based seminars) can be used to train and/or promote a variety of themes – the only requirement is access to a computer, smart phone or tablet, and an internet connection.
Over the past five years our colleagues at EMBL-EBI have developed 10 simple rules for organising and delivering webinars.
There is no shortage of “best webinar software products” out there. Free products have the disadvantage of limiting your audience size. If you want to reach out to as many people as possible, free software is therefore unlikely to be an option.
See below for our top five software programmes, with the minimum requirement of must-have features, other key specifications, and the URLs to learn more.
The following features should also be taken into account:
Now that you have selected the software, you should run a pilot within the free trial period to get familiar with the infrastructure. Choose a topic that you know a lot about (and/or work with) and there is a need for training on. Select a group of people who you know and can give positive and constructive feedback for your test audience. Once the pilot is done, check the software performance against the list of perks from Rule 1. If it did not meet your standards, trial a different software until you find the one that best fits.
If face-to-face workshops are already part of your training portfolio, get in touch with previous trainers and invite them to host a webinar – they will also help you to find the right audience. Having a host on board will take the pressure off so you can focus on crafting the syllabus, writing the training abstract and setting up the webinar registration.
If you have never delivered face-to-face training before, consider getting in touch with your network of work colleagues and inviting someone on board as a host.
Before advertising your webinar, save a few spaces for members of your team (possible supporters at the Q&A session), in case your webinar is a sell-out. Advertise your webinar on social media, mailing lists, newsletters, and relevant journals. Once registration is open, watch out for likely bots by looking through their registration. If names and/or usernames contain random characters only, it is likely to be a fake registrant. Unfortunately there is not much you can do against bots, but it’s good to keep an eye on it to get a more realistic expected number for genuine attendees.
You love what you do, so it is natural that you will try to cram in a lot of information you think is relevant. Don’t!
Include one slide on the logistics of the live webinar, such as:
The big day has finally arrived. Whether you have a full house or just a handful of registrants, you will be recording your session, so the video will be available for anyone to watch it. It is very unusual to get a full turnout—more typical is that 40% to 60% of registrants turn up.
If you are suffering from frequent low attendance, consider the following:
You should now get your laptop ready for the live session.
Webinars are “for life, not just for Christmas”! Record your session to make it available to those registrants who did not make it to the live webinar. Share the recording more widely (perhaps by posting to a service such as YouTube or Vimeo) and make it available to a much broader audience. Once the recording is done, you may need to edit it to remove long pauses, the start and the end of the recording, and the Q&A session.
Hooray! You have delivered your webinar, the recording is online, and you are ready to move on to deliver more webinars. Before moving to the next, you need to assess how the first one went. Seek feedback on the style, content and/or the technical aspects of your training session. Evaluation surveys are the first channel of feedback – the sooner you send this after the webinar, the higher the chances that the attendees will fill it out. The Q&A at the end of the webinar is also a chance for the attendees to “voice” their final comments. Once your webinar is published, monitor future engagement with it, and adjust the content and level of detail if necessary in future webinars.
Once webinars become part of your routine, you may tend to believe that this is it. You have nailed it. It is the end. Far from it. It is actually the beginning. The webinar can be a flavour of what is to come.
Things you may want to consider for future webinar training sessions:
Webinars are a powerful and engaging means of training and dissemination that can reach global audiences and therefore help us to address inequality and imbalance of teaching bioinformatics or other subjects. We hope that our experience can inspire you into this brave new world of live distance training.