Extracellular vesicles: from biology to biomedical applications

Time (Europe/Berlin)	Speaker	Location
15:30-16:00	Arrival at Hotel ISG	Hotel ISG
16:00-16:30	Welcome and housenotes	Hotel ISG
16:30-18:00	All group activity: Flash talks (2mins per participant) and icebreaker (challenges and expectations)	Hotel ISG
18:00-19:00	Lecture: Heterogeneity in EV methods An Hendrix – Ghent University, Belgium	Hotel ISG
19:00 – onwards	Dinner and Networking	Hotel ISG

Time (Europe/Berlin)	Speaker	Location
08:40	Bus departure from ISG Hotel to EMBL	ISG Hotel entrance
08:45- 09 00	Arrival at EMBL and coffee	ATC
09:00 – 09:15	Overview of the day, lab safety and introduction of speakers An Hendrix – Ghent University, Belgium	Courtyard room
09:15 – 09:45	Lecture: Heterogeneity in EV subtypes Edit Buzas – Semmelweis University, Hungary	Courtyard room
09:45-10:00	Q&A of previous lecture	Courtyard room
10:00 – 10:30	Coffee break	Courtyard room
10:30-11:00	Introduction to practicals and preparation methods An Hendrix – Ghent University, Belgium	Training Lab A&B
11:00-12:00	Practical 1: Fluorescent labelling of EVs An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden	Training Lab A&B
12:00-13:00	Lunch	EMBL Canteen
13:00-13:30	Lecture: Fluorescent labelling of EVs Lorena Martin-Jaular – Institut Curie, France	Courtyard room
13:30-13:45	Q&A of previous lecture	Courtyard room
13:45-14:15	Practical 1 (continued) An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden	Training Lab A&B
14:15-16:45	Practical 2: EV preparation using density gradients An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden	Training Lab A&B
16:45-17:15	Coffee break	Courtyard room
17:15-17:45	Lecture: EV biogenesis Guillaume Van Niel – Centre de cancerologie et immunologie integree de Nantes Angers, France	Courtyard room
17:45-18:00	Q&A of previous lecture	Courtyard room
18:00-19:00	Dinner	EMBL Canteen
19:15	Bus departure from EMBL to ISG Hotel	EMBL ATC entrance

Time (Europe/Berlin)	Speaker	Location
08:40	Bus departure from ISG Hotel to EMBL	ISG Hotel entrance
08:45- 09 00	Arrival at EMBL and coffee	Courtyard room
09:00-09:10	Introduction of speakers An Hendrix – Ghent University, Belgium	Courtyard room
09:10-09:40	Lecture: Impact of pre-analytical factors on EV preparation and characterization Cecilia Lässer – University of Gothenburg, Sweden	Courtyard room
09:40-09:55	Q&A of previous lecture	Courtyard room
09:55-11:15	Practical 3: EV preparation using size exclusion chromatography An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden Practical ONI (carried out by trainers): Surface Preparation CHIP demonstration	Training Lab A&B
11:15-11:45	Coffee break ONI: Trainers continue	Courtyard room
11:45-12:45	Continue Practical 2: Collect and process fractions from density gradients An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden ONI: Washing step, Fixation, Blocking	Training Lab A&B
12:45-13:45	Lunch	EMBL Canteen
13:45-14:15	Lecture: Single EV analysis André Görgens – Karolinska Institutet, Sweden	Courtyard room
14:15-14:30	Q&A of previous lecture	Courtyard room
14:30 – 15:45	Practical 4: Particle analysis (Nanoparticle tracking analysis (Malvern), super resolution microscopy (ONI), flow cytometry (BD)) An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden Rotation 1	Training Lab A&B
15:45- 16:15	Coffee break	Courtyard room
16:15- 17:30	Practical 4: Particle analysis (Nanoparticle tracking analysis (Malvern), super resolution microscopy (ONI), flow cytometry (BD)) An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden Rotation 2	Training Lab A&B
17:30- 18:45	Practical 4: Particle analysis (Nanoparticle tracking analysis (Malvern), super resolution microscopy (ONI), flow cytometry (BD)) An Hendrix – Ghent University, Belgium Claudio Pinheiro – Ghent University, Belgium Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands Cecilia Lässer – University of Gothenburg, Sweden Rotation 3	Training Lab A&B
18:45 – 19:45	Dinner	ATC Foyer
19:45- 21:45	Poster session 1 with drinks	ATC Foyer
21:45	Bus departure from EMBL to ISG Hotel	EMBL ATC entrance

Time (Europe/Berlin)	Speaker	Location
08:40	Bus departure from ISG Hotel to EMBL	ISG Hotel entrance
08:45- 09:00	Arrival at EMBL and coffee	Courtyard room
09:00-09:10	Introduction of speakers An Hendrix – Ghent University, Belgium	Courtyard room
09:10-10:45	Data analysis of NTA and Flow data	Courtyard room
10:45-11:15	Coffee break	Courtyard room
11:15-11:45	Lecture: EV characterization by transmission electron microscopy and western blot analysis Guillaume Van Niel – Centre de cancerologie et immunologie integree de Nantes Angers, France	Courtyard room
11:45-12:00	Q&A of previous lecture	Courtyard room
12:00-13:00	Lunch	EMBL Canteen
13:00-13:30	Lecture: EVs in bacterial, parasitc and viral infections Esther Nolte-‘t-Hoen – Utrecht University, The Netherlands	Courtyard room
13:30-13:45	Q&A of previous lecture	Courtyard room
13:45 – 17:15 3 groups rotating (60 min per group)	Practials 5,6,7 in parallel 3 groups rotating Group 1: EM Preparation (training lab) Group 2a: EM Imaging remote (EM facility) Group 2b: EM Imaging remote (EM facility) Group 3: EV-TRACK analysis	Training Lab A&B, EM Facility
17:15 – 19:15	Poster session 2 with drinks	ATC Foyer
19:15 – 20:15	Dinner	ATC Foyer
20:15	Bus departure from EMBL to ISG Hotel	EMBL ATC entrance

Time (Europe/Berlin)	Speaker	Location
08:40	Bus departure from ISG Hotel to EMBL	ISG Hotel entrance
08:45 – 09 00	Arrival at EMBL and coffee	Courtyard room
09:00-09:10	Introduction of speakers An Hendrix – Ghent University, Belgium	Courtyard room
09:10-09:40	Lecture: Proteomics Suresh Mathivanan – La Trobe University, Australia (Virtual speaker)	Courtyard room
09:40-09:55	Q&A of previous lecture	Courtyard room
09:55-11:15	Practical 8: Bio-informatics Suresh Mathivanan – La Trobe University, Australia (Virtual speaker)	Computer Training Lab
11:15-12:15	Software tutorial (superresolution microscopy (ONI)) and data analysis	Computer Training Lab, ONI People
12:15-13:15	Lecture: In vivo function of EVs Michiel Pegtel – Amsterdam UMC, The Netherlands	Courtyard room
13:15-13:45	Lecture: Transcriptomics Cláudio Pinheiro – Ghent University, Belgium	Courtyard room
13:45-14:00	Q&A of previous lecture	Courtyard room
14:00-14:30	Lecture: Lipidomics Alicia Llorente – Oslo University Hospital, Norway	Courtyard room
14:30-14:45	Q&A of previous lecture	Courtyard room
14:45-17:15	Data analysis in groups	Courtyard room and FlexLabs A & B
17:15-17:45	Lecture: Preparation of EVs from different biofluids Olivier De Wever – Ghent University, Belgium	Courtyard room
17:45-18:00	Q&A of previous lecture	Courtyard room
18:00 – 19:30	Bus transfer to the Aldstadt and free time before dinner	EMBL ATC entrance to the Heidelberg Aldstadt
19:30 – 22:00	Downtown Dinner	Kulturbraurei, Leyergasse 6, 69117 Heidelberg

Time (Europe/Berlin)	Speaker	Location
08:40	Bus departure from ISG Hotel to EMBL	ISG Hotel entrance
08:45- 09 00	Arrival at EMBL and coffee	Courtyard room
09:00-09:10	Introduction of speakers An Hendrix – Ghent University, Belgium	Courtyard room
09:10-11:00	Data analysis in groups – final presentations by participants	Courtyard room
11:00-11:30	Lecture: EV clinical applications Mario Gimona – Paracelsus Medical University, Austria	Courtyard room
11:30-11:45	Q&A of previous lecture	Courtyard room
11:45-12:15	Lecture: In vivo function of EVs Michiel Pegtel – Amsterdam UMC, The Netherlands	Courtyard room
12:15-12:30	Q&A of previous lecture	Courtyard room
12:30-14:30	Meet the expert with lunch in the ATC Rooftop lounge	ATC Rooftop Lounge
14:30-15:00	Debrief by organisers, feedback and close	Courtyard room
15:20	Shuttle bus from EMBL to the Heidelberg train station	EMBL ATC entrance

The course is limited to 24 participants. For selection purposes, please note that your application will not be considered without a letter of motivation.

Registration

Registration fees (include admission and all course materials):

Academia	€500
PhD Student	€500
Industry	€1,100

Confirmation and payment

The registration fee should be paid only after acceptance to the course. The results will be announced approximately 2-3 weeks after the application deadline.

Motivation letter submission

After you have logged in and successfully registered, you will receive an email asking you to submit your motivation letter. Click on the link provided and enter your motivation letter in the text box provided. Alternatively you can submit your motivation letter by clicking on the link on the confirmation page directly after registering.

Instructions

1. Include your relevant skills, experience and qualifications showing why you would be suitable for the course.
2. Explain why you would like to attend, including what you can contribute and how you think you will benefit from the course.

Please note:

• The limit of 2000 characters refers to manually typed text and excludes spaces. If an error occurs try using a different web browser (preferably Google Chrome or Mozilla Firefox).
• If you copy-paste the text into the form, hidden formatting might still be included which may cause the text to exceed the 2,000 character limit resulting in an error message. We recommend you clear all formatting before pasting in the text.
• If you have special symbols in your text, make sure you are using Unicode characters, otherwise these will not be recognised.

For detailed instructions, please watch our video on how to submit a course motivation letter.

Further details

For further information about registration and motivation letter submission please refer to the FAQ page.

Financial assistance

Limited financial assistance is provided by the EMBL Advanced Training Centre Corporate Partnership Programme and EMBO in the form of registration fee waivers and childcare grants. 

Your place in the meeting is only confirmed by paying the registration fee, which is mandatory even when receiving a fee waiver.

Registration fee waiver

The fee waiver will cover the registration sum that you have paid to attend the course.

Travel grant

The travel grant will cover the cost of travel (airfare, train, bus, taxi, accommodation, visa, and/or registration fees*) and is provided up to specified caps which are normally as follows:

– up to €400 for participants travelling to an EMBL Course within Europe.

– up to €1000 for participants travelling to an EMBL Course from outside Europe.

– up to €500 for any participant travelling to an EMBO Practical Course.

– up to €1000 for any participant working in Chile, India, Singapore or Taiwan travelling to an EMBO Practical Course.

– up to €700 for any participant working in Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Lithuania, Luxembourg, Poland, Slovenia, and Turkey travelling to an EMBO Practical Course.

*Registration fees are only covered for EMBO Practical Courses

The organisers may reduce the grant cap to accommodate more participants. Recipients will be notified of their travel cap amount when they are informed of the outcome of their application. Original receipts must be provided with your signature for all costs incurred within two months of completion of travel. Scanned copies cannot be accepted.

Childcare grants

There is the possibility to apply for a childcare grant to offset child care costs incurred by participants, speakers, trainers and organisers when attending a course. Eligible costs include (but are not limited to) fees for a babysitter or child-care facility and travel costs for a caregiver. Please note that priority will be given to early-stage researchers. There is a limited amount of funding available for the childcare grants and funds will be distributed amongst eligible applicants.

Boehringer Ingelheim Fonds travel grant

Applies to selected courses only. Availability will be indicated during the abstract or motivation letter submission process.

This grant covers costs related to your attendance to the course (registration, travel and accommodation costs). The grant is restricted to PhD students and postdocs who conduct basic biomedical research.
Whether you are eligible to apply for a travel grant, depends on when you received your university entrance qualification (e.g. Abitur, A-Levels, High School Diploma, Final State Examination):

– for PhD and MD students, as well as graduates, the university entrance qualification must not have been obtained more than 11 years ago at the time of the envisaged course
– for postdocs, the university entrance qualification must not have been obtained more than 13 years ago at the time of the envisaged course

Application

If you are attending virtually, you can apply for financial assistance in the submission portal by the abstract deadline. Read the instructions on how to apply for financial assistance. Only submissions for financial assistance will be accepted. Presentation abstracts cannot be submitted here and will be declined. 

In your application you will be asked to summarise your current work,  answer questions regarding why your lab cannot fund your attendance, and how your attendance will make a difference to your career. Application for financial support will not affect the outcome of your registration application.

*For some events, applications for Childcare Grants will still be done by email. Information about the grant will be sent out shortly after the abstract/motivation letter deadline. Please contact the event Conference Officer if you have any questions.

Selection

The scientific organisers will select the recipients of registration fee waivers during the participant selection process for courses. Results will be announced approximately 6 – 8 weeks before the event start date, however for some events this may be delayed. Selection results do not impact your admission to the meeting. Selection for registration fee waivers and travel grants is based on scientific merit, your current work or study location, the reasons for needing financial support, and the impact this event will have on your career.

Childcare grants will be allocated in the same timeframe (6-8 weeks before the event start date). Please note that priority will be given to early-stage researchers.

Further details

Check out this list of external funding opportunities or get more information on attending the conference as an event reporter.

For further information about financial assistance please refer to the FAQ page.

Hotel

Accommodation has been pre-booked for you at the ISG Hotel for the default dates of Sunday 23 February to Friday 28 February 2025 (5 nights).

Please note that the course registration fee includes coverage of accommodation costs in twin rooms, including breakfasts, for your stay at the ISG. In case you would like to have a single room, please let us know and please note that you will be required to pay an additional cost of 24€ per night. This should be paid by you directly to the ISG during your stay. Any additional nights need to be booked and paid for by you.

We recommend that all course participants stay at the ISG Hotel which is the dedicated hotel for the course.

Travel information

For travel information, please see here.

If you are travelling to the conference within Germany then you are eligible for the Deutsche Bahn ‘Event Ticket’ (called the ‘Veranstaltungsticket’ in German). This will result in a lower ticket price if your travel distance to Heidelberg is more than 100 km. You need to provide proof of your event attendance when purchasing the ticket.

For more information in English see here or in German see here.

You can book your ticket here.

Local transport

Shuttle buses will go from the ISG Hotel to EMBL and back, mornings and evenings. A bus schedule and location of the bus stops will be made available prior to the meeting.

Further details

Address: EMBL Heidelberg, Meyerhofstraße 1, 69117 Heidelberg, Germany

For more information about accommodation and travel, please refer to the FAQ page.

Catering

All meals and coffee breaks are included in the registration fee. Our catering staff will prepare a wide variety of vegetarian meals, meat and fish dishes, soups, pasta, fresh fruit and vegetables, as well as a variety of desserts.

Please wear your badge at all times when serving yourself.

No food or drinks are allowed in the laboratories.

Electricity and charging station

In most places the electricity is 220 volts AC (50 cycles). An adaptor and a plug that fits the German socket may be needed for your appliances/laptop (i.e. American, Japanese, etc.). A USB charging station for electronic devices is available at the registration desk..

EMBL Merchandise

If you are interested in purchasing EMBL merchandise (products presented in the glass display in the registration area), please email the EMBL shop to place an order or get in contact with your Course Organiser.

Kindly note the EMBL shop is only open upon request and all purchases must be made in cash (Euros only).

Health and safety notes

Please read EMBL’s COVID-19 safety policy for on-site events.
Do not smoke in any EMBL building.
Eating and drinking is prohibited in all laboratories.
Do not enter any restricted areas or the laboratories unless instructed to do so.

If first aid is required …

• The first aid room is located next to the ATC Registration Desk (room 10- 205).
• Dial the Emergency number 222 from any EMBL internal phone only.
• Where is the accident? What happened? How many injured?
• Emergency number 06221-387 7821 from mobile phones.
• Please report all accidents to the conference officer at the registration desk.

In case of fire …

• Press the nearest fire alarm button or the Emergency number 222 from any internal phone.
• A loud fire alarm will go off if an evacuation is required. On hearing the alarm leave the building immediately following the escape route and fire wardens and head to one of the meeting points
• Do not use the lifts.

Beyond first aid…

Please remember to bring your own medication, if needed, to the conference. Note that the next pharmacy is a 4-minute drive from the EMBL, but for many medications you will be required to see a doctor to get a prescription.

Ensure in advance that your medical insurance will cover you during your visit in the event that you do need to see a doctor while in Heidelberg. In any case, the EMBL Course and Conference Office will assist you to get to the pharmacy and a doctor of your choice if necessary.

Internet

Wi-Fi is available on campus. Log in using the EMBL-Events network and the event specific password, which will be provided on site. The eduroam network (secure, worldwide roaming access service developed for the international research and education community) is also available.

Lost and found

‘’Lost and Found’’ items are kept at the registration desk until the end of the conference.

Luggage

There are lockers available on-site to store your luggage, which require a 2 EURO coin to operate. There is another luggage room on level E0, which is free to use but remains unlocked during the conference.

Nursing room

There is a nursing room available in the ATC Rooftop Lounge on level A29.

Photography

During the conference, an EMBL Photographer may be taking photos. If you would not like to appear in these, please inform the photographer or a member of the Course and Conference Office.

Printing

We can help to print your boarding pass/train ticket. Please send it to events@embl.de and collect your print-outs at the registration desk.

Room for prayer, yoga, and meditation

There is a room for prayer, meditation, and yoga located on level E0 behind the Auditorium. Please be respectful of others using the room.

Sightseeing

A variety of activities in Heidelberg can be found on the website of Heidelberg Marketing.

Travel to and from the venue

During the event, we provide conference shuttle buses to and from EMBL. In addition, there is the public bus 39A that serves the EMBL campus and taxis can be easily booked at any time. Information on the shuttle buses can be found on the individual event website and more detailed information on travelling to EMBL can be found on our Travel Information page.

• Map to walk from ISG Hotel to EMBL

Please find additional information including FAQs and terms and conditions on our Information for Participants page.