Five Reasons to Exhibit

Maximise your brand’s visibility with a cost-effective solution

The unique architecture of the conference venue makes the exhibitions an integral part of the conferences by bringing exhibitors and participants together just outside of the main lecture hall. Catering islands spread throughout the exhibition floor increase the traffic flow to your exhibition stand.

Meet your competitors and partners

Exhibiting at EMBL conferences allows you to position your company among the foremost organisations in the life science sector and gives you the opportunity to keep an eye on your competitors and critical industry trends.

Gain access to cutting-edge knowledge at conference sessions

Exhibitors have access to all conference sessions and can therefore benefit from the exceptional scientific programme. 

Build new partnerships

Poster sessions, coffee breaks and exclusive social events during the conferences provide unparalleled networking opportunities and facilitate dialogue between exhibitors and delegates.

Associate your company with the European flagship laboratory of the life sciences

As Europe’s leading basic research institute in molecular life sciences,  EMBL has a long-standing history of organising cutting-edge courses, workshops and scientific conferences. Our events cover an extensive range of topics, offering exceptional and balanced scientific programmes, reaching out to scientists from around the world.

Please contact us to discuss your needs and if you have any questions regarding our sponsorship schemes. Sponsorship is available for all conferences, as well as for selected courses upon request.

Media Partnerships

Interested in being a media partner of an EMBL Course or Conference?

EMBL Courses and Conferences are happy to enter into a media partnership with respected journals, websites and scientific societies on a non-monetary basis. This can be done on an event-by-event or annual basis. View event listing here.

What we can offer

Each media partnership is put together based on media options of equal value, and are subject to availability. Options EMBL Courses and Conferences may offer include:

• Logo and URL on the conference sponsor website, listed as “Media Partners”
• Acknowledgement as Media Partner in the conference abstract book
• Acknowledgement as Media Partner on the sponsor banner at conference centre entrance
• Logo on holding slide during coffee breaks
• Flyer or journal display on registration counter
• Flyer / journal insert in delegate bag
• Displaying of poster (A3 size)
• Advert in abstract book

What you can offer

• Print advertisement in journal
• Print and/or online event listing (including URL)
• Flyer display at related conference / society headquarters
• Online web banner
• Newsletter listing/article on event
• Banner in newsletter
• eToc
• Publishing of pre- and/or post-event report (print or online)
• Conference flyers in delegate bags of relevant conference
• Third party mailing

What we CAN’T provide

• Conference specific banners on website
• Company descriptions on website
• List of contact details of delegates
• Mailing to delegates on behalf of media partner

For more information or to propose a media partnership, please contact sponsorship@embl.org.

Terms and conditions

General Provisions

Please read the present Terms and Conditions carefully before registering to sponsor the EMBL  course and conference programme. By signing a Sponsorship Booking Form, you agree to be bound by these Terms and Conditions.  

Preamble

The European Molecular Biology Laboratory is an intergovernmental, non-profit organisation specialising in basic research in life sciences. The purpose of EMBL is to promote basic research in molecular biology, to train scientists, students and visitors at all levels, to offer services to scientists of member states, and to develop methods and instruments in the field of life sciences. The Laboratory has the responsibility towards its Member States to facilitate international co-operation in the area of life sciences by, inter alia, promotion of contacts between, and the interchange of, scientists, and dissemination of information. EMBL operates various training programmes and facilities at its locations throughout Europe as vehicles and cornerstones of its mission to promote advanced teaching and training. These programmes were established in pursuit of EMBL’s mission and, among other things, aim to connect interested organisations with the latest developments in life sciences.

Leveraging over 40 years of experience as the flagship laboratory for life sciences in Europe, the course and conference programme organised by the EMBL’s Courses and Conferences Office (“Programme”) aims both at providing unique education programme and promoting contacts and exchange of knowledge between scientists across the life science community. The Programme hosted on EMBL premises, or at selected venues, is organised entirely on a non-profit basis. In order to provide the largest range and highest possible quality of training events, whilst achieving the above goals, sponsorship funds are used to support the Programme.  

The Sponsor (as defined below) is interested to provide support to EMBL in its mission to connect international scientists and organizations. It wishes to support EMBL as a platform for research exchange and education of professionals in the field of life sciences by contributing financially to the Programme as further set out in these Terms and Conditions.

General provisions

“Sponsor” means any natural or legal person (“Person”) identified in the Sponsorship Booking Form (the template of which is attached in Appendix 1 hereto) and appointed by EMBL according to the procedure below.

Any Person willing to become a Sponsor and contribute financially to the Programme must complete and sign the Sponsorship Booking Form. The Signed Sponsorship Booking Form shall be sent to the EMBL’s Courses and Conferences Office.

By accepting signed the Sponsorship Booking Form, EMBL appoints the Person concerned as a Sponsor and grants it the benefits provided for herein. Most notably, the Sponsor will be named as a “sponsor” of the Programme’s event specified in this Sponsorship Booking Form (“Event”).

Once accepted by EMBL, the Sponsorship Booking Form, together with these Terms and Conditions, shall constitute a binding agreement between EMBL and the Sponsor (“Agreement”). In the event of any conflict between these Terms and Conditions and the Sponsorship Booking Form, these Terms and Conditions shall prevail.

Obligations of the Sponsor

The Sponsor agrees to contribute financially to the Programme in the amount specified in the Sponsorship Booking Form (“Sponsorship Funds”).

Unless otherwise expressly agreed between the parties, the Sponsorship Funds payable by the Sponsor shall constitute the Sponsor’s entire payment liability to EMBL.

The Sponsor undertakes to make all payments within thirty (30) days from receipt of the payment request from EMBL to a bank account specified in the Sponsorship Booking Form.

Use and administration of the Sponsorship Funds

EMBL has the right to use the Sponsor’s Sponsorship Funds to support any of the Programme’s events, i.e. any course or conference in the Programme.

EMBL will administer the Sponsorship Funds based on its own accounting and financial rules and regulations, and EMBL standard practices.

Obligations of EMBL

EMBL shall be solely responsible for planning, hosting, organising, and execution of the Programme and the Event in accordance with EMBL’s standard practices and within its external training programme, and for obtaining all the necessary approvals to do so.

EMBL will acknowledge the Sponsor’s role in a visible and suitable way at the Event, most notably, by using the Sponsor’s logo, but without including a weblink to the Sponsor’s webpage. The Sponsor will be named as a “sponsor” on the sponsorship webpage of the Event, on the ‘holding slides’ and in the abstract book for this Event, if applicable.

Sponsor’s logo

The Sponsor shall grant EMBL a non-exclusive, non-transferable, non-sublicensable right to use its logo during the term of the Agreement as defined below in Term. Logo shall be submitted to EMBL together with the Sponsorship Booking Form.

Payment request

The payment request will be issued after the Sponsorship Booking Form has been received and accepted.

Payment is to be made within 30 days from the payment request date.

The payment request for such sponsorships will be handled directly by EMBL   All monies are payable in Euro. Any bank fees incurred must be paid by the Sponsor.

Term

The Agreement shall be effective from the date of EMBL’s acceptance of the Sponsorship Booking Form and shall remain in force until either: 1) the end of the Event, or 2) receipt of the Sponsorship Funds from the Sponsor, whichever is the latest.

Termination

Sponsor’s withdrawal: Once the Agreement is effective, and/or the payment request issued and paid, no payments will be refunded in the event of the Sponsor’s withdrawal.

Termination for cause: If the Sponsor breaches any of its obligations, including a failure to make a payment of the Sponsorship Funds within 30 days from the payment request date, the Agreement may be terminated by EMBL (along with the Sponsor’s participation in the Event) upon written notice of termination. This will be without:

• any obligation on EMBL’s part to refund any payments previously made by the Sponsor;
• releasing the Sponsor from its obligation to make the payment of the Sponsorship Funds;
• releasing the Sponsor from any liability arising as a result of or in connection with the breach.

Cancellation of the Event: Should the Event be cancelled, the Sponsor will be entitled to either:

• request to be named as a “sponsor” of another event from the Programme. Any such a request must first be agreed in writing by EMBL;
• withdraw from the Agreement. In such case, EMBL will reimburse the Sponsor its Sponsorship Funds.

Cancellation of the Event due to force majeure: Should the Event be cancelled by any cause not within the reasonable control of EMBL including but not limited to force majeure, EMBL shall be under no obligation to refund all or part of the Sponsor’s Sponsorship Funds. The Sponsor will be entitled to request to be named as a “sponsor” of another event from the Programme. Any such a request must first be agreed in writing by EMBL.

Liability and indemnity

1. The Sponsor is liable for all damages to persons, material and property caused by it, its representatives, agents, guests or any third party in relation to the Event.
2. The Sponsor keeps EMBL indemnified against all claims for damages, which may occur in relation to the Event. In particular, the Sponsor shall indemnify EMBL from and against any third party claims made against EMBL for actual or alleged infringement of a third party Intellectual Property Rights arising out of or in connection with EMBL’s use of the Sponsor’s logo, as well as from and against all other reasonable professional costs and expenses incurred by EMBL in relation to the third party claim.
3. EMBL is not liable for any delayed or lost packages, or property of the Sponsor, which are delivered to or collected from the EMBL premises, or any other venue where the Event is held.
4. EMBL is not liable for any items brought onto EMBL premises, or any other venue where the Event is held, by the Sponsor, its employees, suppliers or other third parties.
5. EMBL will not be in any way liable for any loss or disappearance, by theft or otherwise, of any objects, items, goods or materials, whether personal or commercial property of the Sponsor.

Confidentiality

1. The parties shall inform each other of any circumstances that may be essential for the conduct of the Event.
2. The parties undertake to keep confidential the content of the Agreement. Neither party shall be entitled to disclose any contractual detail to any third party, unless it has obtained the written agreement of the other party.

Miscellaneous

1. The Sponsor and EMBL declare that sponsorship is in no way associated with any business or sales activities between them, and in particular, that EMBL is by no means obligated to prescribe, recommend or purchase any goods from the Sponsor.
2. The Agreement constitutes the entire agreement of the parties.
3. The Agreement shall not be transferred to another company/person without prior written consent of EMBL.
4. If any provision(s) from these Terms and Conditions should be illegal or unenforceable in any respect, the legality and enforceability of the remaining provisions contained in these Terms and Conditions shall not be affected and the parties shall make efforts in good faith to replace any invalid or unenforceable provision with a valid and enforceable one so that the objectives of the Terms and Conditions may be maintained.
5. Pursuant to EMBL’s status as an Intergovernmental Organisation, these Terms and Conditions shall be interpreted in accordance with their true meaning and effect and independently of any national or local law. Solely insofar as these Terms and Conditions are silent, ambiguous or unclear, then, in those circumstances only and solely in respect of those circumstances and not in respect of the Agreement as a whole, reference shall be made to the substantive law of the host State of the respective EMBL Site (i.e. German substantive law if the Event takes place at EMBL Heidelberg or EMBL Hamburg, Spanish substantive law if it takes place at EMBL Barcelona etc.). Any disputes under the Agreement shall, to the extent possible, be settled amicably. That failing, any such dispute shall be submitted to final and binding arbitration under the Rules of Arbitration of the International Chamber of Commerce for expedited procedures by one or more arbitrators appointed in accordance with the said Rules and without recourse to the ordinary courts of law (place of arbitration shall be EMBL’s respective site, namely: Heidelberg if the Event takes place in Germany, Grenoble if the Event takes place in France, Rome if the Event takes place in Italy, Barcelona if the Event takes place in Spain, and Cambridge if the Event takes place in the UK).
6. Nothing in these Terms and Conditions, nor any document or activity under or in relation thereto, shall be deemed or interpreted as a waiver, express or implied, of any privileges or immunities accorded to EMBL by its constituent documents or international law, or as the acceptance by EMBL of the jurisdiction of (i) the courts of any country, including in case of injunctive relief sought, or (ii) any national regulatory authority.

SPONSORSHIP BOOKING FORM (Appendix 1 to EMBL General Terms and Conditions for Sponsorships)

FAQ

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