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Open Science at EMBL

For a positive culture change in life science research

ORCID

At EMBL, all publishing staff are required to:

  1. Have an ORCID
  2. Keep it up to date

How to get an ORCID iD

If you have not yet registered for an ORCID account, just visit orcid.org and follow the simple registration process. It’s free and only takes a minute.

How to register your ORCID iD at EMBL

Please enter your ORCID iD in your EMBL personal profile using the Admin services system (Tab Services/Employee Profile). 

Your ORCID iD will then be visible on your staff page alongside your email address and telephone number.

How to update your ORCID account

It’s important that you update your ORCID record at least once a year and ensure that at least your EMBL affiliation and publication list is publicly visible. You can do this via Europe PMC, a database run by EMBL-EBI, which hosts peer reviewed articles, preprints, books and book chapters, and other publication types. The Literature Services Team has developed a tool that makes it easy to link records in Europe PMC to an ORCID. To do this:

  1. Go to https://europepmc.org/orcid/import and select ‘Start’
  2. Sign into ORCID
  3. A list of papers matching your author name search will be displayed. Papers already linked to you as an author have a green background. Select the checkbox next to other publications which are yours and select ‘Continue’ 
  4. Review the publications you have selected and ‘Send to ORCID’ 

If there is a work you published that you want to add to your ORCID record but is not available in Europe PMC, then you need to send the details to library@embl.de using this spreadsheet. The publications will be added to Europe PMC and then available for you to claim.

What is ORCID?

ORCID (Open Researcher and Contributor ID) is a global, community-built, not-for-profit organisation sustained by fees from member organisations such as EMBL. It provides unique identifiers (“ORCID iD”) associated with an ORCID record for individual researchers. An ORCID iD is a persistent digital identifier that the researcher owns and controls, and that distinguishes them from every other researcher. Your ORCID iD is a powerful means to ensure you are unambiguously credited for your work, as it links your affiliations, articles, grants, patents and more.

See for example https://orcid.org/0000-0001-8314-8497

Who owns ORCID iDs?

Your ORCID iD is owned and controlled by you and issued by the ORCID Foundation. You are able to create, edit, and maintain an ORCID iD and record free of charge. You control the defined privacy settings of your own ORCID record data. However, we recommend that you at least make your EMBL affiliation and publication list publicly visible.

What ORCIDs at EMBL can do for you

Saving time and hassle

  • If you maintain your publications list in your ORCID record, then you only need to do it in this one place.
  • If you have a popular name, changed your name, or there are different spellings of your name, your ORCID iD will disambiguate the literature, ensuring that you can take credit for your own portfolio of work.
  • As ORCID iDs become integrated with manuscript-submission and grant-application systems, the job of updating your ORCID record will become lighter, requiring only an occasional check.
  • As ORCID iDs are becoming increasingly necessary to apply for certain grants or submit to certain journals, these applications and submissions will become quicker.

See more ORCID benefits for researchers.

Why EMBL is using ORCID iDs

ORCID iDs can resolve many of the challenges inherent to managing and sharing our scientific outputs. The potential benefits are so significant that ORCID implementation is being extended across the whole of EMBL.

EMBL wants to use ORCID iDs to track and openly share publications across the entire organisation, working with Europe PMC to allow us to make reporting statistics and web pages around publications as automated and open as possible. To do this, it is important that every staff member or fellow with a publication record at EMBL has an ORCID iD. 

EMBL needs to share the scientific outputs of its staff in a number of ways. In addition to displaying them on webpages, in reports and in reviews, EMBL must quantify outputs for its member states. These figures indicate how a country’s funding of EMBL has translated into tangible progress and value. EMBL’s upcoming Open Science policy requires all staff who publish works (papers, data, software …) to get an ORCID iD and to ensure their ORCID record is updated at least annually with article publications, and preferably also data and software. Please ensure that at least your EMBL affiliation and publication list is publicly visible.

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