Purchase

The sites are independent in their daily activities. Those include:

• Supporting the commercial preparation of Invitations-To-Tender, Requests-For-Quotation, Contracts and Purchase Orders
• Identifying potential suppliers and contractors, serving as a liaison between the Laboratory and the vendors and fosters collaborative relationships
• Monitoring deliveries
• Handling complaints
• Defining Procurement Best Practices

The Purchase Department strives to provide:

• Expertise to procure the right product/service at the right time and for the right price
• Outstanding customer service in helping setting-up the labs and support all departments with potential savings opportunities
• Guidance to ensure compliance with the EMBL Financial Rules and Regulations

The Purchasing Department’s main mission is to ensure that EMBL’s orders and contracts guarantee best value for money, quality and overall compliance with EMBL financial rules and regulations.

It is also to support and collaborate with all EMBL internal stakeholders and external partners to deliver timely and accurate solutions that create value and streamline processes in supporting EMBL goals.

EMBL Heidelberg

Goods Receipt

Opening hours: Monday to Thursday, 08:00─16:00, Friday, 08:00─15:00

Delivery address:

EMBL Warenannahme
Meyerhofstraße 1
69117 Heidelberg, Germany

Tel: +49 6221 387 8129

Please note: no access for trucks > 7,5 t

As an intergovernmental organisation, EMBL has established its own procurement rules.

The procurement procedures are selective, price enquiries and call for tenders do not take the form of an open invitation.

Invitations to tender are designed to guarantee fair competition among bidders.

Invitations to tender shall normally be limited to manufacturers and contractors located within the territories of member states, contracts shall be awarded to the firm whose tender is the lowest which satisfactorily complies with the technical and delivery requirements.

In issuing invitations to tender and entering into contracts it shall be ensured that satisfactory conditions exist in relation to applicable law, performance and specification, delivery, price, guarantees, insurance, contractor’s obligations, intellectual property and patent rights, arbitration and penalties for non-performance. Most of the cases for limiting competition are generally recognised in procurement practice, namely if only one source exists for the supplies or services, if the procurement is the continuation of a previous activity, where there is particular operational urgency, or if protected intellectual property (patent) is held by only one firm.